Why are you denying this?
One tap opens your whole stock action plan.
Offer a high-cost item now
For stock that will never reach the Fred dead stock report — ordered by mistake, a patient who never came, can't be returned and can't be used. Add it here and other pharmacies can claim it straight away.
Do not photograph anything with a patient label on it.
Do not photograph anything with a patient label on it.
My Pharmacy Stock Manager
Everything for clearing dead stock and overstock, in one place. Work the four steps in order each month — transfer, clear, return/substitute, then fix overstock — and watch the Trend tab shrink.
Month-to-month trend
Dead stock and overstock at cost, recorded each month from August 2026. The goal is a line that falls — every transfer, clearance and write-off you action should show up here next month.
My overstock
Lines that still sell but you hold more than a few months of demand. Send the excess to a sister store that will sell it before you re-order, and mark it down so it moves. Print the worksheet to action on the floor.
Clearance — front of shop
Non-prescription items with zero sales in the last 12 months. Move them to the clearance shelf now, work the retail playbook below, and print the worksheet to action on the floor. The list is re-measured next month — the goal is to shrink it.
My dead stock — write-off risk
Prescription medicine with no internal buyer and zero sales in 12+ months. It cannot go on an open clearance shelf — return to the supplier for credit where possible, or write it off properly in Fred. Print the sheet to work through it.
Dead stock with no internal buyer — discount, return, or write off.
Import Fred Plus reports (any store) — replaces that store's previous upload
Drop all stores' CSVs here (Dead Stock Report + Product Usage by Month — auto-detected)
Data in the cloud — manage & remove
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Logins & store assignment
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To create a new login: Supabase Dashboard → Authentication → Users → Add user (any email + password, e.g. twc.singleton@kalache.group). The new login appears here — assign it to a store and it can sign in immediately. Password resets are also done in the dashboard.
Rename a store
Applies to future imports. Re-import the store's files after renaming so existing data moves to the new name.
Rules (saved for the whole group)
Overstock rule: an item is overstocked when it still sells (>0 in the usage report) but SOH exceeds the "keep" months of its own demand; only the excess is transferable. Transfer qty rule: receiver is topped up to the set months of their demand, counting stock they already hold (sells 1/mo, holds 1 → gets 2×1−1 = 1).
Stock health zones — total stock value at cost per store
Enter each store's total inventory value at cost (Fred Office → stock valuation report). This activates the Green/Amber/Red health zones: GREEN dead < 2% AMBER dead 2–4% RED dead > 4% of stock value. Update it after each stocktake.